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Steps to Apply for Financial Aid

Follow these steps to apply for Financial Aid.

  1. Obtain a Federal Student Aid (FSA) ID at
    Federal Student Aid is adopting the best practice of using a username and password instead of personal information.

    The FSA ID:

    • Requires users to enter less information.
    • Provides more secure access.
    • Links to PIN information during registration.
    • Offers self-service capability, such as processing a name change.
    • Add link to our own PIN/FSA ID Page
  2. Complete the FAFSA
    • As soon as possible, after October 1, complete the Free Application for Federal Student Aid (FAFSA) for the following academic year, available online at
    • The FAFSA requires tax information from a prior prior year (PPY). For example, the 2018-19 school year requires the use of 2016 tax and income information.
    • Estimated tax information should not be used, please have a copy of your taxes, W-2’s and any other applicable documents such as child support paid or received totals available before completing the FAFSA.
    • If you have questions or need assistance with the FAFSA you should contact our office or any other aid office at the college/university you plan to attend.
    • The Gateway Technical College school code is 005389.
  3. Receive and Review your Student Aid Report (SAR)
    • A SAR is a summary of your FAFSA and arrives by email once your FAFSA has been processed by the Department of Education. If an email was not provided, then you will receive your SAR via United States Postal Service.
    • If your application is complete, the SAR will display your Expected Family Contribution (EFC).
    • If your application is incomplete, your SAR will not include an EFC, but will specify what needs to be done to resolve any issues.
    • Review your SAR for errors and log back into your FAFSA to make corrections.
    • If you have not received a SAR within 7 - 10 days of submitting your FAFSA, log back into your FAFSA or call the Federal Student Aid Info Center at 1-800-433-3243 (TTY line 1-800-730-8913) to verify its status.
  4. Gateway Technical College receives your FAFSA data
    • Email and My Gateway are the primary means of communication used by the Financial Aid Office. If additional information or documents are required in order to complete processing of your aid, they will be requested via these methods.
    • DO NOT submit tax documents unless specifically requested. Submitting documents that are not requested can delay file processing times.
    • If tax documents are requested, students need to submit SIGNED federal income tax forms or IRS Tax Return Transcripts to Gateway Technical College. If you do not have access to your federal income tax forms you must submit an IRS Tax Return Transcript. Accessing the tax return transcript is a free service provided by the IRS. There are three ways to request it:
      • Online
      • By calling 1-800-908-9946
      • By completing and submitting a 4506T or 4506T-EZ
    • Other documents such as W-2 forms or verification documents are required upon request.
  5. Eligibility is determined and financial aid is awarded
    • Aid packages are typically made available about 2 – 4 weeks after all requested forms have been received.
    • You will be sent an email notifying you that your award letter is available on My Gateway.  Your award letter will describe the different types and amounts of aid you have been awarded.
    • For more information refer to the Eligibility web page.
  6. Respond to the award (optional)
    • If students are awarded grants, they are automatically accepted by Gateway Technical College on the student's behalf. There is no further action needed to accept them.
    • If a student needs to accept or reject any loan(s) that have been offered, they may do so by going to Financial Aid Self Service and clicking on Review and accept your Financial Aid Award Package. Students accepting a loan for the first time at Gateway Technical College must complete a Master Promissory Note (MPN) and Entrance Counseling. These are completed on the Department of Education's website.
  7. Aid is disbursed
    • Please see the Important Dates section for more information on specific disbursement dates.
    • Any funds remaining after all balances on a student account have been paid will typically be sent to BankMobile after 4:00pm on the designated disbursement dates. If students have elected an alternate refund method, it may take longer to receive funds.

Important Notes:

  • Gateway Technical College's Financial Aid Award year begins in Summer and lasts from Summer to Spring.
  • Financial aid is offered on an annual basis. Students must reapply for Financial Aid on the FAFSA site each year.
  • Check your Gateway Student Email and My Gateway on a frequent basis to ensure timely processing of your financial aid application.