This policy is subject to change at any time should Federal regulations require.
The Federal Student Aid program requires that schools maintain a Satisfactory Academic Progress (SAP) policy in order to ensure that students are progressing successfully through their program(s) as a condition of receiving financial aid. Students’ complete Gateway Technical College academic record is used to determine if each student meets the Satisfactory Academic Progress (SAP) Criteria as outlined in this document. All credits attempted at or transferred to Gateway Technical College, including those attempted without the use of financial aid, are included in these calculations.
Each student's Financial Aid SAP Status is calculated upon receipt of their Free Application for Federal Student Aid (FAFSA), as well as at the end of each term if a student has submitted a FAFSA and attempted coursework. Students that have not met the Satisfactory Academic Progress requirements as outlined in this document are notified via their student email account and Self-Service.
Satisfactory Academic Progress (SAP) Criteria
To maintain financial aid eligibility, students must meet all Satisfactory Academic Progress criteria as outlined below:
- Minimum 2.0 term Grade Point Average (GPA)
- Minimum 67% term completion rate (also known as Pace) - 67% = credits completed divided by credits attempted
- Minimum 2.0 cumulative Grade Point Average (GPA) - Cumulative GPA is calculated on all credits attempted at Gateway
- Minimum 67% cumulative completion rate (all credits completed at Gateway and transferred to Gateway divided by total credits attempted)
Unlike a student’s academic GPA and/or completion rate, all attempted coursework is included in calculations involving Satisfactory Academic Progress for Financial Aid. This means that courses with a final grade of F, U, W, WF or WP, DX, D-X, D+X, FX are included in these calculations as non-completions with zero grade points (this is the same as receiving a final grade of “F” in a course). Remedial and developmental courses are also included in SAP calculations. All repeated courses (R) are included as the final grade or status that were earned for each attempt.
Grades of Incomplete (I) are excluded from Satisfactory Academic Progress calculations until such a time that a final grade is issued. Once a final grade is issued, the results will be included in the cumulative results of any and all subsequent Satisfactory Academic Progress calculations.
Courses with grades of Pass (P) or Fail (F) are included when calculating completion rates but are not used when calculating a GPA.
A grade of NG (No Grade) is given if a student drops a course during the add/drop period. Courses resulting in an NG grade are not included in SAP calculations. The NG policy was updated effective September 27, 2021. Before this date, NGs were included in SAP calculations and processed as a non-completion with zero grade points (the same as an earned F).
The academic GPA and/or completion rates may not match the GPA and/or completion rate as calculated on My Gateway > Financial Aid Self-Service SAP screens due to these differences.
Satisfactory Academic Progress (SAP) Statuses
Financial Aid Warning (FAW)
Students failing to meet the Satisfactory Academic Progress criteria listed above will automatically be placed on Financial Aid Warning status. Students on Financial Aid Warning remain eligible to receive financial aid. Students on Financial Aid Warning are not restricted in the number of credits they may take, but must meet all four Satisfactory Academic Progress criteria as outlined above in all future terms to avoid being placed on Suspension - Need Appeal (SNA) status.
Suspension – Need Appeal (SNA)
Students in Financial Aid Warning status who fail to meet all Satisfactory Academic Progress criteria will be placed in Suspension - Need Appeal (SNA) status.
Students in Suspension - Need Appeal status may file a SAP Appeal Plan form and appeal to have their aid eligibility reinstated. Students choosing not to file a SAP Appeal Plan form must meet all satisfactory academic progress criteria listed in this document in order to be eligible to receive any further financial aid.
Approval Appeal Plan (AAP)
Students who submit the SAP Appeal Plan form and are approved must follow the terms of their approved SAP Appeal Plan. This includes the following requirements:
- Minimum 2.0 term Grade Point Average (GPA)
- Minimum 67% term completion rate (also known as Pace)
- 67% = credits completed divided by credits attempted
- Taking only courses required to complete the current active program listed on the SAP
- Any and all other criteria as outlined on the SAP Appeal Plan form
Students in Approved Appeal Plan (AAP) status are strongly encouraged to meet with their program advisor to ensure that they are only taking required coursework. Students on Approved Appeal Plan status that do not meet all of the criteria outlined above will be placed on Financial Aid Suspension (FAS).
Financial Aid Suspension (FAS)
Students are placed into Financial Aid Suspension (FAS) status if they have:
- Completed a SAP Appeal Plan form and it has been denied
- Had a SAP Appeal Plan form approved, but did not meet a future term’s SAP criteria specified by the approved SAP Appeal Plan form
- Have exceeded the maximum duration limit of financial aid eligibility (150% Rule) as outlined below
Students in the Financial Aid Suspension (FAS) status are NOT eligible to receive financial aid and are NOT eligible to appeal the suspension.
Students on Financial Aid Suspension (FAS) may regain financial aid eligibility if they complete financial aid eligible coursework with alternate funding sources and meet all Satisfactory Academic Progress criteria. Students that meet this criteria will be sent the SAP Reinstatement form via student email and will be eligible to receive aid once the form is approved and processed by the Financial Aid Office. Students that have had their financial eligibility reinstated as a result of the SAP Reinstatement form being processed and do not meet all Satisfactory Academic Progress criteria in any subsequent term will immediately be placed back on Financial Aid Suspension (FAS).
Students exceeding the maximum duration of financial aid eligibility (150% Rule) as outlined below cannot regain financial aid eligibility regardless of academic performance.
150% Duration Limit Rule
Students that can no longer graduate by the time they have attempted 150% of the published credits for their current active program, as listed on their program curriculum requirement sheet, will immediately become ineligible for financial aid and will be placed on Financial Aid Suspension (FAS).
All credits that a student has transferred to Gateway Technical College, as well all credits attempted at Gateway Technical College count toward the 150% limit. All attempted credits are included in this calculation regardless of:
- Program status
- Program(s) being pursued
- Financial Aid received/not received
- Length of time since the credits were attempted
The maximum duration of financial aid eligibility is calculated by taking the number of credits required to complete your current active program requiring the most credits and multiplying by 150% (1.5). For example, a program requiring 70 credits to complete would have a maximum duration of eligibility of 105 credits. This is because 70 Credits x 150% (1.5) = a maximum of 105 credits.
Note: The maximum duration of eligibility for students active in more than one program is calculated using the active program requiring the most credits to complete. It is not calculated on the basis of multiple programs.
Students who meet or exceed the 150% limit for a certificate or technical program, who are subsequently accepted into a larger associate program, must notify the Financial Aid Office to have financial aid eligibility reassessed under the SAP policy. Students that remain in the M150% status as of the census date for a given semester are ineligible to receive aid for that semester.