Eligibility Requirements

To receive federal or state financial aid funds administered by Gateway, students must:

  • Be accepted into an eligible technical diploma or associate degree program, meeting all program admission requirements prior to the start of the semester
  • Be enrolled in a minimum of six (6) credits as an undergraduate (except for Pell Grant consideration)
  • Be a U.S. citizen, a national or a permanent resident of the United States
  • Demonstrate financial need as determined by Gateway's Financial Aid Office through the Free Application for Federal Student Aid (FAFSA) process.
  • Not be in default on any educational loan, or demonstrate an unwillingness to repay any educational loan, and/or owe any overpayment to any federal (Title IV) aid including Gateway Technical College, the U.S. Department of Education. Review federal loans at https://studentaid.gov/.
  • Have a valid Social Security Number.
  • Maintain satisfactory academic progress as defined by the federal Good Academic Standing criteria.
  • Participate in Loan Entrance and Exit Counseling if award includes loans.
  • Not be delinquent in payments of court-ordered child support and/or maintenance (this applies only to State of Wisconsin-controlled grants).

Students can only receive aid from one institution at a time—even if enrolled at two colleges. However, in some cases, their enrollment and costs at another institution may be considered when determining financial aid eligibility at Gateway. This generally only makes a difference if you are enrolled at Gateway less than fulltime and are the recipient of Federal Pell Grant funds. To have credits that a student is taking from another college considered in their total credit load, they should contact the college awarding financial aid to initiate a consortium agreement.

Subsidized Usage Limit Applies (SULA) Eligibility Requirements

Subsidized Usage Limit Applies (SULA) is the Department of Education's rule regarding the Maximum Eligibility Period for Federal Direct Subsidized Loans.  A borrower's Maximum Eligibility Period is a period of time that is equal to 150% of the published length of the program. Once a student receives Direct Subsidized loan funding for a period of time equivalent to 150% of the published length of the program, he or she is no longer eligible to receive further Direct Subsidized loan funding.

Any student who has no outstanding balance on a Direct Loan or on a FFEL Program loan on July1, 2013, or on the date the borrower obtains a Direct Loan after July 1, 2013 is subject to the Subsidized Usage Limit Applies Rule described above. Students that do not meet these criteria are not subject to the rule while they do not meet the above criteria, but can become subject to the rule if they subsequently meet the criteria above.

File Completion Requirements

File Completion Definition - Receipt of all requested (required) documents needed to determine student's eligibility for financial aid. Student's file must be completed before the last date of the term in which the student last attends. Example: If a student last attends during the Fall semester, file must be completed by the last day of that term. (Files completed after the last date of the term of attendance will not be reviewed for an award.)

The official last date of the term is posted on the college's Academic Calendar.

Last day to import original FAFSA information is the last official date of the College year.

Verification Status

The verification process is a tool used to ensure accuracy and completeness of the FAFSA (Free Application for Federal Student Aid) and to assist with proper awarding.

A student's FAFSA (Free Application for Federal Student Aid) may be selected for the verification process by the Department of Education while others are selected by the college.

After filling out the FAFSA, students will receive a Student Aid Report (SAR) that indicates if further action will be required by the student.

  • If the SAR indicates that the student has been selected for verification, a list of required documents will be posted at My Gateway | Financial Aid | Required Documents.
  • In addition to the list of required documents on My Gateway, the Financial Aid Office will send “Missing Information” emails.
  • Changes resulting from document review may result in a correction to your SAR and may affect your Expected Family Contribution and ultimately your award. Notification of changes in an award will be through e-mail and viewed on My Gateway | Financial Aid.

Failure to provide the necessary information in a timely manner will delay processing and may limit the type and amount of aid available to the student. All worksheets and additional required documentation must be submitted by June 30 to ensure that awarding is complete prior to the beginning of the Fall and Spring term. The last date to submit required verification documents is the last day of the term you are enrolled in. (See Financial Aid Important Dates). Documents submitted after that date will not result in a Financial Aid Award.

Enrollment Status

Financial aid awards are based on enrollment status at Census Date and are subject to change based on a change in credit load. Enrollment statuses are:

  • Less than half-time: student taking less than 6 credits per semester
  • Half-time: student taking 6 - 8 credits per semester
  • 3/4-time: student taking 9 - 11 credits per semester
  • Full-time: student taking 12 or more credits per semester

Third Party Funding

Assistance from other funding sources must be reported to the Financial Aid Office. Examples of third party funding include, but are not limited to, Department of Vocational Training (DVR), Veteran Benefits, TAA/TRA, Scholarships, and Employer Tuition Reimbursement.

Financial aid information is subject to change at any time due to changes in federal, state, or sponsoring agency regulations. Financial aid and other services and benefits offered by the Wisconsin Technical College System Board and Gateway Technical College are provided on a nondiscriminatory basis as required by the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Governor's Executive Order #9, and Executive Order 11236 as amended by Governor's Order #9, as set forth in the College's Affirmative Action Plan.