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Satisfactory Academic Standing Policy (SAP)

This policy is subject to change at any time should Federal regulations require.

The Federal Student Aid program requires that schools maintain Satisfactory Academic Progress policies in order to ensure that students are progressing successfully through their programs as a condition of receiving financial aid. Students' complete Gateway Technical College academic record is used to determine if each student meets the Satisfactory Academic Progress criteria as outlined in this document. All credits attempted at or transferred to Gateway Technical College, including those attempted without the use of financial aid, are included.

Each student's Financial Aid Status is calculated upon receipt of their Free Application for Federal Student Aid (FAFSA), as well as at the end of each semester if a student has submitted a FAFSA and attempted coursework. Students that have not met the Satisfactory Academic Progress Criteria as outlined in this document are notified via their student email account and WebAdvisor.

Satisfactory Academic Progress Criteria

To maintain financial aid eligibility, students must meet all Satisfactory Academic Progress criteria as outlined below:

  • Minimum 2.0 term Grade Point Average (GPA)
  • Minimum 67% term completion rate (also known as Pace)
    67% = credits completed divided by credits attempted
  • Minimum 2.0 cumulative Grade Point Average (GPA). Cumulative GPA is calculated on all credits attempted at Gateway.
  • Minimum 67% cumulative completion rate (all credits completed at Gateway and transferred to Gateway divided by total credits attempted).

Unlike a student's academic GPA and/or completion rate, all attempted coursework is used in calculations involving Satisfactory Academic Progress. This means that courses with a final grade of F, U, W, WF, WP, or I, as well as a final status of NG (no grade) are included in these calculations as non-completions with zero grade points (this is the same as receiving a final grade of "F" in a course). All Repeats (R) are included as the final grade or status that was earned for each attempt. The academic GPA and/or completion rate shown on WebAdvisor may not match your GPA and/or completion rate as calculated for Satisfactory Academic Progress purposes due to these differences.

Financial Aid Academic Standing Statuses

Financial Aid Warning (FAW)

Students failing to meet the Satisfactory Academic Progress criteria listed above will automatically be placed on Financial Aid Warning. Students on Financial Aid Warning remain eligible to receive financial aid. Students on Financial Aid Warning are not restricted in the number of credits they may take, but must meet all four Satisfactory Academic Progress criteria as outlined above in all future terms to avoid being placed on Suspension – Need Appeal.

Suspension – Need Appeal (SNA)

Students in the Financial Aid Warning status who fail to meet all Satisfactory Academic Progress criteria will be placed on Suspension – Need Appeal.

Students on Suspension – Need Appeal may file a SAP Appeal/Plan and appeal to have their aid eligibility reinstated. Students choosing not to file a SAP Appeal/Plan must meet all four Satisfactory Academic Standing criteria listed in this document in order to be eligible to receive any further financial aid.

Approved Appeal/Plan (AP)

Students who submit the SAP Appeal/Plan and are approved must follow the terms of their approved SAP Appeal/Plan. This would include:

  • Achieving a minimum 2.0 term Grade Point Average (GPA) in all future terms.
  • Achieving a minimum 67% term completion rate (also known as Pace) in all future terms.
    67% = credits completed divided by credits attempted
  • Taking only courses required to complete the current active program listed on the SAP Appeal/Plan form.
  • Any and all other criteria as outlined on the SAP Appeal/Plan Form

Students in Approved Appeal/Plan Status are strongly encouraged to meet with their program advisor to ensure that they are only taking required coursework. Students on Approved Appeal/Plan status that do not meet all of the criteria outlined above will be placed on Financial Aid Suspension (FAS).  

Financial Aid Suspension (FAS)

Students are placed into Financial Aid Suspension (FAS) status if:

  • The Student has completed a SAP Appeal/Plan and it has been denied.
  • The Student has had his or her SAP Appeal/Plan approved, but did not meet the terms specified by the approved SAP Appeal/Plan.
  • They have exceeded the maximum duration of financial aid eligibility (150% Rule) as outlined below.

Students in the Financial Aid Suspension (FAS) status are not eligible to receive financial aid and are not eligible to appeal.

Students on Financial Aid Suspension (FAS) may regain financial aid eligibility if they complete financial aid eligible coursework with alternate funding sources and meet all Satisfactory Academic Progress criteria. Students that meet this criteria will be sent the SAP Reinstatement form via student email and will be eligible to receive aid once the form is processed by the Financial Aid Office. Students that have had their financial eligibility reinstated as a result of the SAP Reinstatement form being processed and do not meet all Satisfactory Academic Progress criteria in any subsequent term will immediately be placed back on Financial Aid Suspension (FAS).

Students exceeding the maximum duration of financial aid eligibility (150% Rule) as outlined below cannot regain financial aid eligibility regardless of academic performance.

Duration of Financial Aid Eligibility - The 150% Rule

Students that can no longer graduate by the time they have attempted 150% of the published credits for their current active program, as listed on their program requirement sheet, will immediately become ineligible for financial aid and will be placed on Financial Aid Suspension (FAS).

All credits that a student has transferred to Gateway Technical College, as well all credits attempted at Gateway Technical College count toward the 150%. All attempted credits are included in this calculation regardless of:

  • Program status
  • Program(s) being pursued
  • Financial Aid received/not received
  • Length of time since the credits were attempted

The maximum duration of financial aid eligibility is calculated by taking the number of credits required to complete your current active program requiring the most credits and multiplying by 150% (1.5). For example, a program requiring 70 credits to complete would have a maximum duration of eligibility of 105 credits. This is because 70 Credits x 150% (1.5) = A maximum of 105 credits.

Note: The maximum duration of eligibility for students active in more than one program is calculated using the active program requiring the most credits to complete. It is NOT calculated on the basis of multiple programs.