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Add/Drop Policies

Changes in Registration

Changes to your schedule may be made via WebAdvisor or at Student Services Center. If using WebAdvisor, review “My Class Schedule” after conducting your transaction to verify that you are registered for the correct classes.

Financial Aid Census Date

Final eligibility for financial aid payments is determined by the number of fundable credits you are enrolled in and attending by the Census Date, which is defined as 14 calendar days from the start of each semester. After this date, adjustments will not be made if you add class(es). You are highly encouraged to register for all classes for the semester prior to the Census Date as no award adjustments will be made after the Census Date – class(es) added after the Census Date will not be funded by financial aid.

Drops with a 100 Percent Refund

If a class is removed from your schedule and you are not charged for the class, your financial aid must be recalculated with the remaining eligible credits on your schedule. Dropped classes will be monitored throughout the entire semester.

No-shows

If you do not attend class, you are not eligible to receive financial aid for the class. In a situation where an instructor drops a student from the class they are teaching, due to the student being a ‘no show’, there is no refund on tuition; however, the Financial Aid Office is required to adjust aid based on actual credits.

If you intend to withdraw from a class, notify a Student Services Center so that you can be officially withdrawn from the class. Do not simply stop attending class.

Adding a Class

You may add a class through the third class hour of the class without instructor approval, provided the class capacity has not been reached and all registration requirements have been followed. Accelerated classes require instructor approval once the class has begun. Internet classes require instructor approval when adding a class on or after the start date.

After the third class hour of the class has elapsed, you must complete a Petition to Enter Late form. After obtaining the signature of the instructor, you must officially add the class at any Student Services Center. Class capacity may not be exceeded. You are responsible for any and all missed coursework, materials, and assignments. Refunds for students who enter a class late and subsequently drop will be calculated based upon the start date of the class, not the date the student registered for the class.

You are not eligible to receive credit for the class if you are not registered; you may not attend a class unless you are officially registered for that class.

Dropping a Class

A class drop is student-initiated. You may drop a class without a grade up until 20% of the class meeting times have elapsed. In order to drop a class, a student must complete a drop via WebAdvisor or submit a completed Drop Form to any Student Services Center. The drop process is not complete until the Drop Form is received and processed or until the WebAdvisor system processes the student drop.

Nonattendance or notifying the instructor that you will not be attending does not constitute as a drop. When you register for a class you owe the corresponding tuition and fees. If you plan to drop a class you should do so immediately. A single day can make a significant difference in your refund amount. Drop deadlines are printed on your class schedule and are strictly enforced.

For information regarding refunds, see Tuition Refund Policy. If you are a financial aid recipient you should be aware that dropping a class may affect you financial aid award and account balance with the college. Contact a Student Finance Specialist if you have questions about this.

Withdrawing from a Class

If you are considering withdrawing from a class for the semester, the first stop should be a meeting with your Academic Advisor. Many times problems that you may be experiencing can be resolved by seeking assistance. Withdrawals occur after the refund period; there are no refunds for withdrawn classes. You may withdraw from a class without an academic penalty up until 80 percent of the class time has elapsed. You can withdraw from a class by completing a Withdrawal Form for each class at any Student Services Center. A grade of ‘W’ will be recorded on your student academic record.

A student who stops attending a class after the refund period without withdrawing receives an F grade.

Withdrawal from classes does not imply withdrawal from your program. To withdraw from a program, access Withdraw From A Program via WebAdvsior or complete a Program Withdrawal Form and turn it in at any Student Services Center.  

Class Cancellations

Gateway reserves the right to cancel any scheduled class or to combine class sections as a result of insufficient enrollment. If this does occur, every effort will be made to notify you prior to the start of the class. You are encouraged to work with your Academic Advisor to make alternative class selections. Refunds are issued for canceled classes.

Class Availability

You should monitor WebAdvisor if you are interested in registering for a class that is closed (full). WebAdvsior is real time and will show immediate seat availability.