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Satisfactory Academic Standing Policy (SAP)

This policy is in effect for the 2013-2014 academic year and is subject to change should Federal regulations require.

Gateway Technical College is dedicated to ensuring all students have every opportunity to achieve their educational goals. Students receiving financial aid are responsible for maintaining an acceptable level of progress regarding quality and quantity of work. Students must meet all Satisfactory Academic Standing criteria as required by Federal Student Aid.

A student's complete Gateway academic record is used to determine if the student meets the Satisfactory Academic Standing standards set forth by Federal Student Aid. This includes terms for which the student did and did not receive financial aid.

Academic Standing is calculated at the end of each term and at initial import of a student's Financial Aid application. An academic standing status is determined and is in place for the next term. Students who do not meet the Satisfactory Academic Standing criteria are notified through the Gateway assigned e-mail.

To maintain financial aid eligibility, students must be in Satisfactory Academic Standing as outlined by the four criteria below:

  • Minimum 2.0 term Grade Point Average (GPA)
  • Minimum 67% term completion rate (also known as Pace)
    67% = credits completed divided by credits attempted (grades of F, U, W, R and I, as well as NG status, are counted as non-completions)
Credits attempted Completed credits required to meet 67% criteria

15

10

13-14

9

12>

8

10-11

7

9

6

7-8

5

6

4

4-5

3

2-3

2

1

1

  • Minimum 2.0 cumulative Grade Point Average (GPA). Cumulative GPA is calculated on all credits attempted at Gateway.
  • Minimum 67% cumulative completion rate (all credits completed at Gateway and transferred to Gateway divided by total credits attempted).

Financial Aid Academic Standing Statuses

Financial Aid Academic Warning (FAW)

Students failing to meet the Satisfactory Academic Standing criteria listed above will be automatically placed on Financial Aid Academic Warning for the next term. Students on Financial Aid Academic Warning remain eligible to receive financial aid for that term. Students on Financial Aid Academic Warning are not restricted in the number of credits they may take, but must achieve a minimum 67% term completion rate (completed credits divided by attempted credits) and a minimum 2.0 term GPA to avoid being placed on Financial Aid Academic Suspension needing an appeal and plan. Financial Aid Academic Warning students who meet or exceed all 4 criteria will be in Satisfactory Academic Standing for the next term.

Financial Aid Suspension – Need to Appeal and Develop a Plan (SNA)

Students on Financial Aid Academic Warning status who fail to meet all Satisfactory Academic Standing criteria will be placed on Financial Aid Academic Suspension – Need Appeal/Plan.

Students on Financial Aid Academic Suspension may file a Financial Aid Academic Appeal and Plan to continue to be eligible for financial aid. If a student chooses not to file a Financial Aid Academic Appeal/Plan he/she must meet all four Satisfactory Academic Standing criteria listed above to be eligible to receive any further financial aid.

Financial Aid Suspension – Not Eligible to Appeal (FAS)

Students who previously appealed and developed a plan and do not meet the criteria of the plan are no longer eligible for Financial Aid until they have met all 4 criteria of the SAP policy.

Financial Aid Academic Appeal/Plan

Students who submit an Appeal and Plan (one form) and continue to follow the plan, must meet the term criteria of the Satisfactory Academic Standing Policy. 

  • Minimum 2.0 term Grade Point Average (GPA)
  • Minimum 67% term completion rate (also known as Pace)
    67% = credits completed divided by credits attempted (grades of F, U, W, R and I are counted as non-completions)

Duration of Financial Aid Eligibility - The 150% Rule

A student that can no longer graduate by the time they have attempted 150% of the published credits for their program, as listed on their program requirement sheet, will immediately become ineligible for financial aid.

All credits for classes a student attempted at any time while attending Gateway Technical College listed on the program requirement sheet count toward the 150%, regardless of whether financial aid was received for those credits or not. Each credit a student takes while in the program counts towards the 150% regardless of whether or not they are listed on the program requirement sheet.

Total credits attempted include all classes students have:

  • Taken at Gateway Technical College and transferred in from any other college/university
  • Repeated or failed (R or F)
  • Been issued an incomplete or withdrawn from (I, W, NG)

When students change programs of study, all credits that they have ever taken at Gateway or transferred to Gateway are evaluated toward the new program. Some of those credits may be counted as electives.

Students exceeding the allowable 150% of their current program will be on Financial Aid Academic Suspension (not eligible to receive financial aid).  Students with this status may make use of the payment plan, pay in full or provide a third party authorization (DVR, TAA, WIA, Employer sponsor, etc.).

150% = credits required to complete program x 1.5 (150%). The students' total attempted credits for their current program must be less than this number.

Credits Required to Complete Program 150%

70

105

69

104

68

102

67

101

66

99

64

96

61

92

44

66

33

50

32

48

28

42

27

41

17

26